Online Training Video
Microsoft Stream is a service where people within the organization can securely upload, view and share videos. This can include recordings of classes, meetings, presentations, training session, and more. People who are given access to the video can easily create comments, as well as tag timecodes to refer to specific points in the video for ease of discussion.
There are several functions of Microsoft Stream that may make it a more suitable option to use over a different streaming service (such as Youtube):
- Security: Microsoft Stream is a secure video service in which you can manage who views your videos and determine how widely to share within the organization. Videos are not publicly uploaded to the internet.
- Organization: Microsoft Stream offers the ability to organize your videos into channels and groups. Channels allow for video organization while Groups allow for video organization and controlled permissions of videos.
How to Securely Upload
- Go to https://web.microsoftstream.com/ and log in with your Juniata email and password
- Under “My content” click on videos. You should be able to drag a video or click “browse” in the upper right corner to find a saved video on your device.
- Fill out the title and description of the video while it is uploading.
- Select the language that is being spoken in the video.
- Choose a sample frame to become the thumbnail, or cover image for the video
- In the permissions section, you can control who can see or edit your video. Here you may also choose which channels and groups it will be displayed in under the “Share with” drop down option. If you want to share with only a select few people who are not in a group or channel, use the “people” option on the drop down, and search for those who you want to share with. Click the box “Allow everyone in your company to view this video” if you want all members of the organization to be able to view.
- Once your channel, group, or people are selected, they automatically have access to view the video. If you want any of them to also be able to edit or upload your video, check the box next to their name in the “owner” column.
- In the “Options” section, you can control if you want to allow commenting and/or autogenerate captions for the video.
- Once the video is done uploading, choose “Publish now” to make the video available for viewing.
Channels and Groups
Channels and Groups serve as organization methods for your videos uploaded to Microsoft Stream.
- Channels: allow for you to organize your videos into categories. When viewers from the organization follow a specific channel, they will get updates when you upload new videos to that channel. When you create a channel, you have the ability to allow the entire organization to follow, or you can make it a group channel where you can limit contributors. You are the only one who can upload videos to a channel. Channels are a great way to organize videos by topic or by class.
- Groups: also allow for video organization, but also are a way to control access to videos. Groups allow you to define a set of owners and members of a group. You would want to use Groups when you want to determine who can see, and who can upload videos. Groups are great for teams, departments, or classes if students are to upload videos for assignments.
When searching for videos, Stream finds videos based not only on the title and description, but also based on what’s being said in the video.
- Type a word or phrase into the “Search” box at the top of the screen in Microsoft Stream and press enter.
- You can narrow your search by choosing “Videos,” “Channels,” or “People.”
- You can also use the “Sort by” feature to sort results further to make it easier to find what you’re looking for.